Case study / Education / School audits and accreditation
CES Academy: school audit software for a ten campus network
CES Academy runs 10 Cognia accredited K-12 campuses across Florida. Its audits, teacher evaluations and professional development records lived in spreadsheets. Logic Square built the network’s school audit software in two months with a three person team, launched in August 2022; CES ran 1,200+ audits on it, and report preparation that took days now takes under four hours. In 2026 CES built a new version with Lovable and engaged Logic Square to review, test, deploy and manage it.
- Client
- CES Academy (Children’s Educational Services)
- Industry
- Education
- Scale
- 10 Cognia accredited Florida campuses; about 100 administrators and teachers (October 2026)
- Version 1
- Built by Logic Square, launched August 2022, 1,200+ audits over about 3.5 years
- Version 2
- Built by CES with Lovable in 2026; reviewed, tested, deployed and managed by Logic Square
01 / The Challenge
Accreditation grade rigor, spreadsheet grade tools
Keeping a Cognia accredited network ready means continuous audits, evaluations and professional development records across every campus. Run on spreadsheets, that meant multi day report compilation, version chaos across ten schools, no role based access, and compliance that depended on manual assembly.
A network wide report that should be a click took days. Leadership saw a compiled snapshot that was already stale while the campuses lived in a more current reality.
02 / The Decision
Build the audit workflow, not the whole school ERP
Rather than adopt a generic school management product that fit none of CES’s audit workflows, the decision was a focused platform around the workflows that mattered: IAR audits, teacher scorecards, professional development tracking and network wide reporting. Scoped tightly enough to deliver in two months with a three person fixed cost team, and launched in August 2022.
03 / What We Built
One audit platform across the network (version 1, 2022)
The audit cycle
- 01
Capture. Evaluators enter evidence against configurable, category based audit forms.
- 02
Review. Weighted scores across Instruction, Operations and Compliance compute automatically; supervisors approve.
- 03
Report. Network and campus reports compile on demand.
- 04
Act. Follow ups, PD hours and goals are tracked to closure, with reminders.
Structured audits and evaluations
A configurable IAR audit module with category based evaluation forms and automatically computed weighted scores. One source of truth per campus.
Teacher scorecards and professional development
Scorecards with live metric badges for PD status, evaluation averages and goal progress. PD hour tracking with evidence upload, supervisor approval and automated reminders.
Central school management and reporting
Locations, state codes, enrollment caps, audit histories and personnel assignment in one place. Dashboards across every campus, on desktop, tablet and mobile.
Role based access, network wide
Granular roles from superadmin to viewer. Campus staff, evaluators and network leadership each see exactly their scope.
04 / Version 2: a Lovable build, taken into production
What changed in 2026
After about three and a half years on the original platform, CES built a new version of the audit platform in March 2026 using Lovable, and engaged Logic Square to review, test, deploy and manage it. CES’s August 2026 Clutch review describes that engagement: a framework from us, parts built by CES in Lovable, hosting and updates handled by Logic Square.
We say plainly which is which. Logic Square built version 1. CES built version 2 with Lovable; Logic Square makes it production grade and keeps it running. The pattern is common enough that we wrote it up: taking a Lovable build into production.
05 / Engineering Notes
Built for a network, delivered in two months
Version 1: React and Node.js with REST APIs, MongoDB and AWS S3 for evidence files, delivered in two months by a three person team on a fixed cost engagement, then launched with training, documentation and ongoing support. This is rules based workflow automation applied to accreditation: the rules of the audit are encoded, the professional judgment in each evaluation stays with the evaluator.
06 / The Results
Twelve hundred audits, 80+ staff hours saved each month, ten campuses
“Vineet and his team at Logic Square Technologies have been incredible to work with. They developed an app for us from the very beginning stages into the finished product with absolute ease. They asked the right questions, listened to all of our responses, and because of them we can now run safe and efficient schools across the state of Florida.”
Still assembling audits and accreditation evidence by hand?
Book a Strategy Call07 / Who this pattern fits
A multi location organization with a recurring audit, inspection or evaluation that lives in spreadsheets: school networks and accreditation teams first, but also franchise operators, clinic groups and any network where adding a site makes reporting harder, not just bigger.
For the rest of a network’s operations, see education software for school networks and the IMC microschool operations platform.
FAQ
Common questions
What is school audit software?
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Software that runs the audit and evaluation cycle for a school or network: structured audit forms, weighted scoring, evidence, approvals, scorecards and network reports. CES Academy’s platform does this across ten campuses.
What did Logic Square build for CES Academy?
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The original audit platform, launched in August 2022: IAR audits, teacher evaluations and scorecards, professional development tracking and network wide reporting across 10 Cognia accredited K-12 campuses. In 2026 we took on review, testing, deployment and management of the new version CES built with Lovable.
How much time does it save?
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CES reports that the platform saves at least 80 staff hours per month collectively across the organization. Audit and report preparation that previously took days can now be completed in under four hours.
Does the software produce the accreditation score?
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No. Accreditation decisions and scores are Cognia’s and the school’s. The platform organizes the audits, evaluations and evidence the process depends on, and compiles the reports.
Can it run across multiple campuses?
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It runs 10 campuses today. Each campus keeps its own records and roles; the network sees the whole.
